Application to Exhibit

1. Opportunity

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Earth Day Mobile Bay, Inc., invites you to be a vital part of our celebration honoring the Earth and our beautiful Mobile Bay. Earth Day Mobile Bay is again expected to attract over 6,000 participants from communities throughout Baldwin and Mobile Counties and the northern Gulf Coast area. Since its founding, Earth Day Mobile Bay has received community support and involvement and will again offer our free event celebrating the environment and the earth.

Earth Day Mobile Bay will host environmental displays and activities, and a wide variety of interactive educational opportunities for children and adults, as well as exciting live music performances, all in a family-fun atmosphere. The environmental activities and displays include those of vendors of solutions for better protection of the environment, more ecological energy sources, green building, organic and local food, healthy living and others! You are welcome to add to this list. And all this takes place in the beautiful, calm South Beach of Fairhope Pier Park.

You have an unsurpassed opportunity to support stewardship of the environment, network with environmentalists, enjoy a day in the park and generate positive publicity and new contacts for your company or organization by exhibiting at Earth Day Mobile Bay!

Following this page are five more tabbed pages, one per tab (see above). The last 3 are data entry forms:

  1. This Introduction,
  2. "Application Rules and Guidelines" Contract,
  3. "Rules and Guidelines for Exhibitors" Contract,
  4. Exhibitor Agreement to both contracts,
  5. Exhibit, Organization and Contact Info Details Form and
  6. Contribution and Submission Form.

All five tabbed pages will print when one has finished and clicked the 'Apply' button on the last tab. This application is also available (click) as a pdf or by email request to

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2. Application Requirements

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Applicants must follow the exhibitor rules and be approved by Earth Day Mobile Bay, Inc. :

  1. This 'Rules and Guidelines for Exhibitors' Contract (this tabbed page and the next, tab 3) and the Application Information Details Form (tab 5) must be filled out completely, 'signed' on tab 4 "Agreement", and submitted. (An alternative is a printable pdf application - see item 3 below.)
  2. Voluntary registration donation guidelines:
     Government, non-profits:$  50.00 or more
    Small businesses:$  80.00 or more
    Corporations:$325.00 or more

    We appreciate your best help! 100% of all financial support goes to the production of Earth Day Mobile Bay.   Earth Day Mobile Bay, Inc. is all-volunteer, with no paid employees and is a 501(c)(3) Federal tax exempt, non-profit, educational public charity. Donations are Federal income tax deductible.
  3. The application, contract and donation may be completed and submitted by mail or by completing this online form. A printable PDF application form is located here (click). Application questions can be submitted by telephone, mail or e-mail:
     Mail Address: Earth Day Mobile Bay
    300 Lincoln St.
    Fairhope, AL 36532
    Phone: (251)990-8662
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3. Exhibitors Rules& Guidelines

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  1. Exhibit space dimensions can be customized to your specific needs. Indicate your particular space and activity needs or special accommodations on your application, and we will do our best to see that your needs are met.
  2. Exhibitors must provide their own signs, tables, chairs, tools, tents, tent tie-downs, water hoses, outdoor power extension cords, and other accessories. Please indicate the size of your tent on the application.
  3. Exhibitors might be grouped into one of the event's educational areas according to their focus or purpose. We will do our best to place you in the most appropriate location.
  4. Pets and domestic animals are not considered subjects for exhibits. Wildlife may be displayed only if it serves an educational environmental purpose. Exhibits are only for display. No public handling of animals is allowed. Animals are the responsibility of the organization bringing them to the event. All necessities including their shelter, food, water, safety and sanitary equipment are required to be provided by the exhibitor.
  5. Applications submitted before the deadline will be assigned a space on a first-received, first-serve basis. Electrical and water outlets are limited and will be assigned on the same basis.
  6. Exhibits MUST BE educational and environmentally focused. We encourage interactive or hands-on activities and exhibits.
  7. Exhibitors may NOT use their exhibit - or the event area - to advocate for or against any elected official, candidate or political party.
  8. All exhibits must follow the rules and guidelines listed. A section is provided on the application (at the "Application" tab) to describe the content and purpose of your exhibit. By signing this application, you agree to abide by these rules and guidelines. Any business or organization not following these guidelines will be asked to leave the event area.
  9. Set-up begins at 7:00 AM and all exhibits must be set-up by 9:30 AM.
  10. All exhibits should be staffed from 10:00 AM to 6:00 PM.
  11. Breakdown of exhibits can begin at 6:00 PM (NO SOONER) and must be completed by 8:00 PM.
  12. Earth Day Mobile Bay is a LITTER FREE event. Please help achieve this by considering the following at your exhibit:
    • You may hand out a one-page flyer that summarizes your business or organization
      with your website address or instructions on how to get more information.
      Please consider not distributing items that could end up as litter.
    • Please Pick up any litter you see and direct people to the nearest trash or recycling container.

Day of Occurrence for Earth Day Mobile Bay:
Earth Day Mobile Bay will take place, RAIN or SHINE*, at the Fairhope Pier in the city of Fairhope, AL, on Saturday, April 20 , 2019, from 10:00 AM to 7:00 PM. (Exhibits: 10:00 AM - 6:00 PM, Live Music: 10:00 AM - 7:00 PM) (*In case of severe weather, EDMB will use community notification systems (e.g. radio and TV) to announce event cancellation or termination. Email notification to exhibitors will also be used.)

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4. Exhibitor Agreement

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By signing this Rules and Guidelines for Exhibitors Contract, I (the undersigned) agree to hold harmless* Earth Day Mobile Bay, Inc., its event, the City of Fairhope, Baldwin County, and their officers, agents, employees and volunteers from any claims, damages, costs and attorney fees for injuries or damages arising, in part or in whole, from the negligent or intentional acts of omission of our business or organization in connection with this contract and our participation in the Earth Day Mobile Bay event.*

By signing this form, I (the undersigned) and all participants in my exhibit at the Earth Day Mobile Bay event acknowledge that we have read, understood, and agreed to abide by the information outlined in this document, Rules and Guidelines for Exhibitors Contract.

First Name:  

Last Name*: 

Signify Agreement by entering "I agree":

* If you are an employee or representative of a governmental organization not subject to the first sentence above ("hold harmless") due to your organization's rules or restrictions, please choose 'Yes, I am' from the drop down selector and signify subject to the second sentence.    

Thanks for your participation and cooperation! *Yellow fields are Required
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5. Exhibit Application Info

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First  Name:  
Last Name*:  
Website addr:  
Cell Phn (if Diff):  
St.Addr/PO Box: 
Zip Code:
Exhib Size w/d ft: 
Tent Size w/d ft:  
Need Electrical?:   Yes  No 
Need Water ?  :    Yes  No 
Sell  Anything ?:   Yes No   If yes, describe: 
Give Anything ?   Yes No   If yes, describe: 

Describe your
   Exhibit or Activity:

*Yellow fields are Required

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6. Contribution and Submission

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    Please choose your exhibitor type:

Exhibitor Type   Suggested
Voluntary Donation
 Government/ Nonprofit  $   50.00 or more
 Small Business $   80.00 or more
 Corporate $ 325.00 or more
Please choose an amount:

Your donation may be made online using a credit card.

Choose Payment Method:       Online  U.S.Mail  Not Set 


Earth Day Mobile Bay, Inc. is a 501(c)(3) Federal tax exempt, non-profit, educational public charity. Your donations are Federal income tax deductible. 100% of your donation will go toward the production of Earth Day Mobile Bay.

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